The Scoutmaster’s Timeline for Camp


Early 2018
Be aware of the Camp fee payment scheduled and the Council refund policy.
Schedule a parents’ night to promote and explain summer camp.
Talk with Webelos who will cross over into your troop about going to camp.
Choose the week you wish to attend camp and reserve your week and campsite with Pine Tree Council – (207) 797-5252
Send in deposits for Scouts going to camp.
Provide campership information for Scouts in need.
Provide provisional camper information for Scouts unable to go to camp with your troop.
Share this Leaders’ Guide with all unit leaders, including your SPL.
Review with your Scouts the program available at CampHinds this summer.
Make parents aware of summer camp dates and the required BSA Health Forms
March 15th, 2018
Campership Application Deadline
Join us at your District Roundtables to get your camp questions answered.Look for an announcement in Pine Spills.
April 2018
Arrange for two-deep adult leadership to cover your troop at camp
April 1st, 2018
Deposit payment of $25 per Scout due to reserve spot for 2018. Payments can be done through the online platform or via paper form.
April/May 2018
The unit leader and SPL should begin the program planning for camp.
Review with Scouts the merit badges available at camp.Counsel Scouts on the appropriate merit badges and pre-requisites.
   SPLs should discuss with their troop the afternoon activities and other programming opportunities available.After considering your goals, patrol organization, individual boy wants, and advancement needs, develop a realistic list of objectives for summer camp.
Follow up on the Scouts not signed up for camp and sell them and their parents on going because of the program you have planned.
Scoutmasters: Secure 2-deep leadership for troop while at camp.
April 28, 2018
Early Bird Deadline!

Confirm the number of Scouts and Adults attending camp with Council by returning the camp contract that is mailed to Scoutmasters

May 9th - 7:00pm

May 12 - 2:00pm

Attend one of the pre-camp orientation meetings to be held at camp.

Wednesday May 9th - 7:00pm or Saturday May 12 - 2:00pm

30 Days Prior to Troop Coming to CampHinds
Finalize plans, shake down equipment, leadership, and transportation
Make final payments to Council (bring receipts to camp!)
Review merit badge sign-up forms for all campers
Collect and review BSA Health Forms for accuracy and completeness
Prepare gear for Wednesday cookout meal in campsite
Arrange for emergency funds
At Least Two Weeks Prior to your arrival!
Mail photocopies of all current BSA Health Forms and Advancement Registration
materials (if not done online) to CampHinds.Mail Forms Directly To CampHinds At:
146 Plains Road
1:00 PM

Sunday of your


Meet at Tabor Retreat at 1:00 PM for Scoutmaster & SPL Orientation
Bring two copies of your Troop Roster
Bring photocopies of all current BSA Health Forms
Bring advancement registration materials (if not done online)
Bring troop activity requests.
Download PDF of
Scoutmasters Timeline

Last Update: Feb 26, 2018