Camp Medical and Health & Safety Information
Medical Supervision
Dr. Donald Burgess oversees the camp medical staff.  A licensed health officer is in camp, on duty at all times, to handle all medical emergencies.  If the injury or illness is serious, the person is brought to a local health care facility.  Written agreements are in place between Camp Hinds and local health care providers to care for our campers, staff and guests.  All medical illnesses or injuries must be reported to the health officers in camp - no matter how minor the incident. Please report any dietary or health restrictions to the camp office at least two weeks prior to your arrival in camp.
Medical Forms
All campers and leaders attending camp must have a completed BSA medical form on file with the camp health office while at camp.  Please be sure to use the 2018 BSA health form that has been developed (it is included in this packet).  Scouts and leaders must have a valid physical within 12 months of camp.  The height and weight restrictions are only guidelines for summer camp but are mandatory for high adventure activities.  Remember, for the section labeled “Adults Authorized to Take Youth to and From Events,” we are recommending that under the “designate” portion you have parents/guardians write “Licensed Driver over the age of 18 with permission of the Scoutmaster.”  Then, be sure to have parents/guardians include any adults NOT authorized in the next section.  

Note: Scouts participating in the SCUBA must also complete the Medical Form provided by Skin Driver’s Paradise.

Download PDF of Medical Form

It is a regulation of the Boy Scouts of America that anyone who does not have a completed and signed medical form at the check-in time at camp will not be allowed to remain in camp.  NO exceptions will be made.  Camp leaders should collect all medical forms and check them to make sure they are complete prior to leaving for camp.  Please mail a copy of each person’s health form to Camp Hinds at least two weeks prior to your stay in camp.  The health officers will review the forms before your arrival to help provide your troop with a smooth check-in once camp begins.  Please make two copies of your medical forms; one for camp and one for your records.
Medical Recheck & Medications
Upon arrival in camp, all campers and leaders will go through a medical recheck at the Camp Health Lodge.  Pine Tree Council and Camp Hinds must comply with all State of Maine laws and BSA politics concerning medication in camp.  ALL medications brought to camp by campers, leaders and staff MUST be given to the Health Officer upon arrival in camp.  This includes prescription and non-prescription medicine.  This medication will be put into a locked box for each troop. The adult leader in charge of the troop medication will check the box in and out with medical staff at the beginning and end of each day. 

Exceptions will be made for a limited amount of medications to be carried by the Scouts or adult for life threatening conditions including bee sting kits, nitroglycerin, inhalers and medication specifically prescribed “to be carried at all  times” by a physician. Camp supplies any over the counter medications and first aid supplies that your Scout may need during his week at camp.

Contacting Health Office Staff
If you have any questions about the health lodge, health forms, or medications, please send us an email.  This is also an alternative should parents want to scan their child’s health form and just send it directly to us.  Be sure all forms include the Scout’s troop and weeks in camp.  The email address is:
Emergency Medication Plan - (For Patients with Asthma or Severe Allergies Only!)
The State of Maine requires that all campers that are going to carry a rescue inhaler or Epi-pens, provide the camp with an Emergency Medication Plan. Additionally, each camper must have their parent’s and physician’s approval to carry the inhaler and indicate that the camper is able to use the inhaler.  At the time of check in, the camp health staff must also evaluate the camper’s ability to use the inhaler.  Please be sure to complete the Emergency Medication Plan with the physician and send it to camp with the health form.  A copy of the school asthma plan will be acceptable as well.
Peanut Free Zone
Due to the increase in campers having peanut allergies, some which are life threatening, we have decided to make the Camp Hinds dining hall a peanut free zone.  This means no foods with peanuts, peanut oil or peanut butter will be used in the kitchen or dining hall.

Any parents, who have a camper with food allergies, still need to list the allergies on the camper’s health form and notify the camp at least two weeks in advance.

Many campers love a peanut butter sandwich, and this can be a great snack!  Troops may still choose to have peanut butter in their campsites as long as the Scouts in their campsite don’t have a peanut allergy.  Our Trading Post will still carry individually wrapped candy bars that may have peanuts or peanut butter in them.

Handicapped Information
Camp Hinds aims to make our program available to all campers.  If you have a person with a disability that may require special attention, auxiliary aids or any reasonable accommodations, please contact the Camp Director at least two weeks prior to your stay at Camp Hinds.
Preventing Homesickness
One of the biggest challenges facing Scouts at camp is homesickness.  A great way to prevent homesickness is for families and leaders to stress all the fun the Scout will have at camp and the many new experiences that are in store.  It is good advice for family members to refrain from comments about how much they will miss the Scout or how much the Scout will miss everything at home.

A big cause of homesickness is a phone call home.  If a boy is not homesick, there’s a good chance he will be after he calls home.  Scouts are discouraged from bringing cell phones to camp.  Parents should be discouraged from having their Scouts call home, except in an emergency.

Adequate sleep can be the key to a great week at camp.  Each person needs a certain number of hours of sleep each night.  Troop leaders need to ensure their campsite is quiet at 9:30 pm to permit those who wish the chance to get at least eight hours of sleep.  Some people need more time to rest during the day.  Leaders need to be sensitive to this and provide opportunities for rest time.

Camp Health & Safety Policies

The following rules and policies have been established by the Pine Tree Council Camp Administration for the health, safety and protection of all Campers and leaders in camp.
All your actions should be guided by the Scout Oath, Scout Laws, Motto, and Slogan at all times.
  • Youth Protection Training is required to be current for all adults present at any Scout activity.  No exceptions.  All units will maintain two-deep leadership and meet national BSA Youth Protection requirements.
  • Any physical, emotional, sexual or neglectful abuse must be reported to the Camp Director immediately so proper steps can be taken to protect the Scout.
  • The buddy system should be used during camp.  Buddies should be within two years of each other and be comfortable with the selection of the buddy.
  • Hazing and physical intimidation of any kind is not permitted in the Scouting program and will not be tolerated at camp.
  • Bullying, whether verbal, physical or cyber-bullying, is prohibited in Scouting.
  • Possession, consumption or being under the influence of alcohol, narcotics or dangerous drugs will not be tolerated on the properties of the Boy Scouts of America.
  • No firearms, ammunition, fireworks, handheld weapons (swords, nightsticks, butterfly knives, etc.) or archery equipment may be brought into camp.  Due to our liability insurance, youth may only use the equipment provided by the camp.
  • No privately owned watercraft are allowed in camp.
  • No flames in tents!  Troops may only use self-contained stoves and lanterns in their campsites, under the supervision of knowledgeable adults.
  • No liquid fuels may be used to start fires or charcoal.  All liquid fuels must be kept in the liquid fuel locker provided by camp.
  • Campfires are permitted only in established campfire rings in each campsite, fire restrictions permitting.
  • Non-standing trees may be cut.  Any dead fall may be used for firewood.
  • All fires must be extinguished before the unit leaves their campsite.
  • No running in camp, except in an athletic field or sporting event.  In an emergency, you may move quickly without running.
  • Closed-toed footwear is required in camp at all times.
  • No pets allowed by campers or visitors.
  • Vehicles are to be parked only in designated parking areas, unless arrangements have been made with the Camp Director.  Please lock your vehicle.
  • To assure the safety of the units at camp and to minimize the impact on the environment and trails, only one vehicle at a time will be permitted to go to the campsite to unload and load.  All vehicles must be returned to the designated parking areas.  No vehicles will be kept at the campsite except for campers with a physical handicap and arrangements have been  made prior to camp with the Camp Director.
  • All trash must be properly disposed of during camp as well as upon check out.  Dumpsters are located near the dining hall.
  • Quiet time is from 9:30 pm to 7:00 am.
  • Check out is following the campfire on Friday.  Units wishing to leave prior to or after check out must make arrangements with the Camp Director. 
  • Units must clear their campsite with their Troop Guide or commissioner before leaving camp.  Units leaving facilities in an unsatisfactory condition may be assessed a fee for cleaning and/or repairs.
  • Campers are not permitted to use tobacco in any form at Camp Hinds.  Adults are asked to confine smoking to designated smoking areas as selected by camp administration.  The use of vapor or e-cigarettes is not permitted at any time in camp.
  • Scouts and leaders leaving/entering camp at anytime must sign in and out at the camp office.  No Scout shall be released from camp without the permission of his parent or guardians.
  • All visitors must sign in and out at the camp office.  Older and younger siblings are not allowed to stay overnight in camp, even if their parents are leaders in the campsite.
  • Valuables should be left at home! Please encourage Scouts to leave all electronic or expensive equipment at home.  Advise your Scouts not to leave valuable items they do have in camp unlocked in their campsites. Camp is not responsible for damaged or lost items during your stay.

Last Update: Feb 26, 2018